Committees, Boards, Assignments and Representatives (ACE Members)
2007/2008

June 19, 2007
*Description not finalized

Academic Calendar Committee  (1)

The Academic Calendar Committee is chaired by the Executive Director of Enrollment Services.  The committee generally meets 1-2 times in the fall (September/October) to set the 5-year planning calendar and the next academic year detail (deadlines/holidays) calendar in accordance to State Board of Education guidelines.  If needed, ad hoc meetings may be called earlier in the year to address issues pertinent to the academic calendar.  Calendars approved by this committee are forwarded to the President's Cabinet in October/November for their approval and then submitted to the State Board of Education for final approval.  Generally it is the ACE President as representative but another Senate member may be appointed. 

Accreditation Committee (1)

This is a new committee that will be preparing our institutional self-study for our NWCCU accreditation visit in October, 2009.  The committee will deal with three accreditation standards: Standard One: Institutional Mission and Goals, Planning, and Effectiveness; Standard Six: Governance and Administration; Standard Nine: Institutional Integrity.  This will consist of gathering data, documentation, discussion and report writing.  This will be meshed with planning and implementation of Charting the Course, our  university's strategic plan.  By combining the deep scrutiny and contemplation required by the self study with the planning and implementation of CTC, it will employ what is known as "Action Research", which is the gathering of data with the explicit intention to make use of that data as a foundation for implementing changes.  Invitation is to the President of each employee group.  Another representative may be assigned. 

Affirmative Action Committee  (2)

This committee is comprised of classified, faculty, professional and student senate members.  The committee reviews complaints received in the Affirmative Action Office.  Complaint review sub-committees are formed from the Affirmative Action Committee members on an as needed basis to review and make recommendations on complaints.  The Director of Affirmation Action is an ex-officio member of the committee.  Two members of this committee are from the ACE Senate. 

Bookstore Advisory Board  (1)

 The Bookstore Advisory Board shall serve in an advisory capacity to the Director of the Bookstore concerning policies and operation of the BSU Bookstore.  The Board shall provide a forum through which pertinent information, suggestions, and areas of interest can be transmitted between the University, community, and the Bookstore.  Bookstore management will provide financial information to the Board for review and recommendation.  The Board is composed of five students, three faculty members, one professional staff, one classified staff (ACE Senate), the Director of the Bookstore, the Associate Vice President & Controller of Finance and Administration and the Director of Student Union Activities and Auxiliary Service. 

BSUAOP Representative  (1) 

The Association of Classified Employees (ACE) Representative shall be responsible for representing BSUAOP at the monthly ACE meetings and reporting to ACE on the meetings (BSUAOP Bylaws. Article VIII, Section 5-A).  The ACE Representative is appointed by the President, with the approval of the Executive Board.  The Ace Representative must be a current member of BSUAOP and, if available, a current member of the ACE Executive Board.  Appointed committee chairmen shall attend Executive Board meetings but have no voting privileges (BSUAOP Bylaws, Article V, Section 2). 

Children’s Center Advisory Board  (1)

The purpose of the Advisory Board shall be to cooperatively recommend and advise the Vice President for Student Affairs, Executive Director of Student Development and the Children’s Center Director in the establishment of policies and priorities for the operation of the Children’s Center as it relates to the mission. 

Community Service Committee (2)

This committee has been formed to develop and promote ways in which the members of the Association of Classified Employees can volunteer their time in helping the community, whether it be BSU, Boise or the Treasure Valley.

Cultural Board  (1) 

This committee meets to discuss Cultural Center issues on campus.  The ACE representative will attend monthly Cultural Center Advisory Board meetings.  They are eligible to run for chair and co-chair and must miss no more than 2 meetings a year. 

Distinguished Lecture Committee  (1) 

This committee plans the Distinguished Lecture Series, including extending the invitation to the speaker, negotiating contracts, developing a media plan, and planning a detailed schedule of events for the lecture.  The committee includes students, faculty, staff and administrators.  The ACE representative assists in planning receptions, meals with students, faculty and community members, and other event planning as required.  The ACE representative on the committee is also responsible for having the event poster framed and hung in the Student Union Building. 

*Emeritus Committee  (1)

The classified staff status is awarded to retiring or retired classified staff in recognition of their service to Boise State University. The Emeritus Committee (of one) provides requesting departments with a "Checklist for Application for Emeritus Status", reviews returned application packets for completeness and presents the nomination packets to the ACE Senate for review and vote of approval. Upon approval of the Senate, then secures the signature of the ACE president and forwards the application packet to the President’s Office for approval and signature. 

Emeritus status is recognized at the Classified Employee Recognition Luncheon. The Classified Employee Recognition Luncheon is an annual fall event hosted by Human Resource Services.  It is the responsibility of the committee to advise Human Resource Services of those approved for emeritus status and order and deliver the emeritus plaques to Human Resource Services for presentation at the Classified Employee Recognition Luncheon.

Food Service Advisory Board  (1)

The Food Service Advisory Board exists to provide feedback to the contract administrators and contract food service provider regarding food service components in the areas of retail food service, catering, resident dining, and concessions. The Committee will provide input into the program and service directions for food service on the BSU campus. The Committee will review food service satisfaction surveys, food service evaluations, and other customer satisfaction data.  The Board meets two to three times per semester.   

*General Meeting & Luncheon Committee  (2) 

This responsibility of this committee is to organize the annual Association of Classified Employees general meeting and luncheon that takes place in April/May of each year.  This committee works together with the Outstanding Employee Committee as the nominations and awards are presented at the general meeting.  Planning includes menu, room flyer, registration, monies and keynote speaker. 

*Goodwill Fund Raising Committee  (3)

This committee raises funds to support the Goodwill Project that was created to assist BSU classified employees whose paychecks are not large enough to cover the cost of food between paydays.  It is a voucher system allowing eligible BSU employees to get one or two free meals a week.  The Committee encourage donations and markets the program through various communications and fund raising events.

*Health and Wellness Advisory Board  (1)

This committee serves in an advisory capacity to the Wellness Center.  It will advise and aid in the implementation of policies and procedures for the Wellness Center and student insurance program.  Membership of this committee is comprised of seven students, six Wellness Center employees and one representative each from the Faculty Senate, Professional Senate and ACE Senate. 

Homecoming Advisory Committee  (1)

The committee meets to discuss the fall semester annual homecoming celebration for alumni, students and friends that helps fuel the Bronco spirit by creating fun activities all week long, culminating with a classic WAC football match-up in Bronco Stadium.  The committee meets during the summer prior to fall semester. 

Human Resource Advisory Board  (2)

This committee consists of faculty, professional and classified staff and meets to discuss Human Resource issues on campus and impacts the Legislature has had on employees.  There are two ACE representatives on this committee.  It is recommended by ACE that they be the ACE President and/or Vice-President.  They provide input and feedback on personnel policies and Human Resource initiatives.   

Legislative Issues  (1)

This person, usually the ACE President, keeps informed of the Change in Employee Compensation Committee of the Legislature and passes that information on to classified staff.  This person also addresses the Legislative CEC Committee each year during the January legislative session and communicates with the CEC and Legislature on behalf of ACE. 

Naming Committee (1)

This committee is responsible for considering all requests for naming rights according to Policy 1410 and the criteria contained in the policy, and making recommendations in accordance with the policy to the Facilities Planning Council.  The committee will convene within 30 days of each request to review the request and input from the affected administrative unit.  The University President responds to the Naming Committee as appropriate, along with the State Board of Education.  The Naming Committee will inform the party(ies) who have made the request.  The ACE representative on this committee is the president or designee.  The contact for this committee is Randi McDermott, 426-1491, randimcdermott@boisestate.edu

Nomination and Election Committee  (1)

This committee sends out notices and ballots to all classified staff in March of each year for election of new officers and senate members for ACE.  The Past President is the chair of this committee and appoints five classified staff, according to the ACE Bylaws, at the beginning of each year. 

Outstanding Classified Employee Committee  (3)

This committee sends out notices for nominations for the Outstanding Classified Employee of the Year award in February of each year.  They choose a nomination committee according to procedures for the OCE, which include one faculty, one professional staff, two ACE senators and one ACE senator as Chair of the committee.  They review submissions and select the award winner.  They work with the General Meeting & Luncheon Committee to present the award during the general meeting held in April. 

*Parking  (1)

This committee meets to discuss parking issues on campus.  This committee currently meets one a month on the 3^rd Thursday of each month.

*Parking Citation Appeals Review Board  (1)

This committee meets to review parking citation appeals and approval/disapproval.

*Policy Advisory Group (1)

This is a new committee created this year and will be a permanent group.  It has not met yet and will fill in information after first general meeting.  It will assist with reviewing/vetting existing policies and newly proposed policies and to coordinate the input and approval process in a more streamlined and timely manner, as well as provide more consistency to how policies are written, presented and implemented.  There will be one representative from each of the Vice Presidential areas, the President’s Office, Legal Counsel, and the president or designee from each employee group: ACE, Professional Staff Association and the Faculty Senate.     

*President’s Cabinet  (1)

The President's Cabinet is made up of 40 members appointed by the University President and includes the presidents of ACE, the Professional Senate, and the Faculty Senate, deans and directors.  The purpose of the Cabinet is to discuss and advise the President on major matters of policy and administration.  This committee meets with Dr. Kustra every couple of months to discuss campus issues and events and to vote on pending policies and procedures.  It is not clear at this time whether the Policy Advisory Group will replace the President’s Cabinet.

Safety & Security Advisory Committee  (1)

The purpose of the Safety and Security Advisory Committee is to identify campus safety and security concerns and provide recommendations to Public Safety to address these concerns. The committee also considers and responds to input from the campus community.  The Safety and Security Advisory Committee consists of nine volunteer members representing all campus areas. Membership on the committee is for a minimum term of one year. The Executive Director of Public Safety, Risk Management and Transportation serves as the committee chairperson.  The Safety and Security Advisory Committee meets twice yearly in April and October. Meetings are scheduled for ninety minutes. If security and safety issues dictate, additional meetings may be scheduled.     

Student Fee Budget Committee  (1)

The Student Fee Budget Committee (extracted from the Executive Budget Committee) is chaired by the Vice President for Student Affairs and includes the following membership: the Vice President for Finance and Administration, the Provost and Vice President for Academic Affairs, three faculty representatives, one classified employee (ACE Senate), one professional staff representative, the President and Vice President of ASBSU, and two at-large student representatives.  In addition, the Budget Director and the Director of Institutional Research serve as ex-officio staff to the Committee.  The Committee makes recommendations to the President regarding the general student tuition and fee increases.

Student Recreation Board of Governors  (1)

The Board shall serve as the primary advisory committee to the Director of Campus Recreation in all matters related to the Boise State University Student Recreation Center, its operation and programs.  The committee currently meets once a month on the 3^rd Thursday of each month. 

Web Page  (1)

This person develops updates and maintains the ACE web page.  This does not require a Senate member.  Any classified staff person with skills commensurate to web page creation, design and update is welcome to volunteer on a yearly basis for the ACE web page. 

Women’s Center Advisory Board  (1)

This committee meets to discuss Women’s Center issues on campus.  The Women’s Center provides an environment that is welcoming and safe to all university and community members.  Its primary mission is to support women students in their personal, academic and career development.  The Advisory Board cooperatively recommends and advises the Vice President for Student Affairs, Director of Student Development and the Women’s Center Coordinator in the establishment of policies and priorities for the operation of the Women’s Center as it relates to its mission.  The board consists of an odd number of members which include two faculty members, one classified employee (ACE Senate member), one professional staff, three at-large positions for community organizations which includes one HERSWest representative, three students at-large (one of which is an ASBSU appointee) and one Housing representative.