1.    The President shall preside at all meetings of the Association, appoint committees of the Association, an editor for the newsletter, and perform other duties.

2.    The Vice-President shall serve as the special aide to the President and shall assume all presidential duties in the absence of the President.

3.    The Recording Secretary shall take minutes of all Senate and Association meetings and enter those into official records of the Association. It will be the responsibility of the Recording Secretary to make the minutes available to the Senate and Officers, and to post for the membership to read. It will also be the duty of the Recording Secretary to notify all classified employees of meetings and of election information.

4.    The Senators shall develop and implement purposes, objectives and organizational programs of the Association, and communicate those plans and outcomes to the members. The Senate shall also give majority approval to any expenditures of the organization, other than those of a clerical nature.

5.    The Treasurer shall maintain a ledger and shall co-sign with the President any expenditures, other than those of a clerical nature. The Treasurer shall make a report for each regular meeting or present special reports as requested.

 

ARTICLE II NOMINATING COMMITTEE

 

1.       The Past President shall appoint a nominating committee from five (5) distinct and different classifications of the classified employees at the beginning of each election year.

2.       The Committee will then 1) prepare nomination form and distribute to ACE members at least ten (10) days prior to the Spring General Meeting. 2) ascertain if nominees are willing to run for office, 3) ensure fair representation from the nominees chosen, 4) inform candidates of the responsibilities and duties of the offices, 5) ensure sufficient candidates for each vacancy and 6) prepare ballots for each general election.

 

ARTICLE III MEETINGS

 

1.       The Senate shall meet on a regular basis, to be determined by majority approval of the Senate and shall meet at a time and place designated by the President or any other officer or Senator when issues needing special attention arise. A majority vote of members present and voting at a properly called meeting shall be sufficient to carry any matters before the Association.

2.       Meetings of the Association may be postponed or suspended by the President when necessary because of exceptional circumstances, but notification of suspension and the reason shall be given to the membership whenever possible at least ten (10) days in advance of the scheduled meeting date.

3.       At least thirty (30) days prior to the Spring General Meeting, a meeting will be called to review the Constitution and By-Laws to make any needed changes and to review the accomplishments and actions taken during the year.

 

ARTICLE IV AMENDMENTS

 

Any provision in these By-Laws may be amended by a majority vote of the Senate.

 

ARTICLE V PROVISION FOR DISSOLUTION

 

Upon dissolution of this Association, if such should occur, the President shall instruct the Recording Secretary to notify all members of the Association.