ASSOCIATION OF CLASSIFIED EMPLOYEES

MINUTES – May 13, 2004

ACE members present: Connie Charlton, Lisa Clements, Rex Hadley, Ken Wiscombe, Mike Dome, Nancy Rountree, Karen Killmaster, Valencia Garrett, Rita Nuxoll, Guen Johnson, Julie Clarkson

REVIEW OF EMERITUS APPLICATION: An application for emeritus status for a classified employee was circulated, reviewed, and discussed. It was MSC by Wiscombe/Dome to approve the application.

NOMINATION CRITERIA: An e-mail from an ACE member sent to Nuxoll requested that voting results for ACE elections be made public. The employee wanted to know the policy on campaigning for ACE offices during the election process. It was noted that BSU already has policies in place that address campaigning -- these will be researched through Peg Blake’s office as to their pertinence to ACE and discussed at a future meeting. It was MSC by Clements/Wiscombe to post results of ACE elections on the ACE website from this point on. It was noted that any ACE member is welcome to attend ACE meetings and be part of the process, elected or otherwise.

CLASSIFIED EMPLOYEE POLICIES: A link on the ACE website will be established for employees to access information about employee policies, including sick leave, FMLA, and others. It came to the attention of the board that a classified employee who uses up all their leave balances and hasn’t returned to work for six months may have their position vacated per State DHR rules. Employees are urged to read the policies thoroughly on the web once the ACE Webmaster posts them and/or contact BSU’s HR for more detailed information.

COMMITTEE REPORTS:

Treasurer – Garrett discussed outstanding bills and reported on the Appropriated Account, the Local Account and the Goodwill Project Account, and distributed reports for each.

  • 1. The Appropriated Account currently has $510.87. The Local Account currently has a balance of $1,597.69.
  • 2. Goodwill Project – The Goodwill Project account has a balance of $3,431.02 at this time. It is hoped we will be able to continue to raise funds for this worthy project to continue to help classified employees.
  • 3. ACE General Luncheon and Meeting – Garrett stated the event was successful, with over 140 attending. Everyone enjoyed our keynote speaker, Kathy Kustra. Guen Johnson was awarded the annual "Outstanding Employee of the Year" award.
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    President

  • 1. Homecoming – Homecoming next year will be held on October 2, 2004. BSU will play Southern Methodist University. The Homecoming Parade route is being redrawn, and it will be shorter and will not go through downtown. Classified employees have been challenged to build a float for the parade. The theme is "Envision More in 2004!" It was MSC by Killmaster/Clements that ACE will build a float for BSU’s 2004 Homecoming Parade. Details to be worked out soon.
  • 2. President’s Cabinet – There were first readings on 13 policy changes: Five in the area of Facilities (Larry Blake); five in Finance Administration (Stacy Pearson); and three from Information Technology (David O'Neill). A change in the Open Space Use Policy, BSU 6615-D, was explained by Amanda Horton. Sponsors of these changes asked for input to be sent to them by email. Redrafts will be presented for approval at a subsequent President's Cabinet meeting.

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    Other Reports:
  • 1. HRAC - Rountree stated the last meeting was on May 7, 2004. The highlights of the meeting are attached.
     
  • 2. Parking and Transportation – Clarkson shared information from the most recent meeting to include the new Student Services building, which will go in the Administration Parking Lot’s east end and will eliminate a great deal of parking. In the future core lots may be renewed on a year- to-year basis. In July or August, the stadium lot will be re-striped, resulting in many more spaces.  Future proposals: Another building for the west end of the A Lot; and another garage to service the west end of the campus (locations being discussed).
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    OTHER:
  • The Executive Committee held a separate meeting after the regular meeting adjourned.
  • It was stated that a meeting in June would be needed due to Paint the Town.
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    NEXT ACE BOARD MEETING: To be announced at a future date.

    Meeting adjourned at 11:50 a.m. Guen Johnson, Recording Secretary

    HRAC HIGHLIGHTS FROM MAY 7, 2004 MEETING

    1. Pre-paid legal carrier is Met Life. Should start Fall 04.

    2. Health Insurance – two choices are PPO and regular. Enrollment will be during May 2004, everyone must enroll by 5 p.m. May 28th (note: the University closes Fridays at noon in the summer. Have your applications to HR before then.) Blue Cross is the new carrier; vision and dental coverage did not change. Open enrollment on dental insurance in the month of May as well.

    3. Medical Savings annual deduction increased to $3,000. Check their web at www.bcidaho.com.

    4. COBRA is covered by Blue Cross.

    5. Summer work schedules are 5/17-8/13. Every office should be open from 8-12 on Fridays.

    6. Policy changes – a) Changing professional staff evaluations to be all due at the same time; and b) one class can be take during the regular work day.

    7. DHR rules: All changes passed except holiday, tele-commuting, and limited services agreement. Discussion about changing rules surrounding temporary employees - an applicant who is hired as a temp employee from a hiring list created from a certified register at DHR and serves at least 1040 hours of continuous service may be hired by the employing agency in that position as an entrance probationary employee without further examination.

    8. BSU has a five point rating system (obtained from performance evaluations) that helps in computing when there is a reduction in force.

    9. Sick leave abuse – absences may be investigated, and a doctor’s certification may be required even if less than three days out ill.

    10. Value of the half-day off and Bookstore gift certificate and the internal payraise was discussed. The president did good things with these efforts.

    11. A ‘consensual relationship policy is being proposed and will be introduced at the June 7th, 2004 President’ s Cabinet meeting.

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